If you’ve been considering finally making the switch from paper-based procedures, now is the time to get in touch with a document digitization services provider. Companies that still use paper are losing out on the many benefits of digitizing their operations, such as higher productivity, easier access to critical papers, and less need for physical document storage.
While it may be possible to digitize the contents of your shelves and filing cabinets, doing so is likely to be a time-consuming and labor-intensive process. It’s not worth the risk to handle it on your own, as there are too many potential pitfalls, and your company’s data is crucial.
Along the way, you’ll have to make choices that will have long-term consequences for your company’s data management practices. For instance, you need to create a document retention policy and a method for carrying it out. You’ll also need to design a strategy around how you will arrange and prioritize the transition of your data while company operations are still continuing.
To make sure the scanning of your firm’s papers goes off without a hitch, you should use the professional scanning services company. The best way to optimize the benefits acquired throughout your digital transition and avoid costly blunders is to hire a professional with the knowledge to get the job done right.
How Can You Find The Most Trustworthy Document Digitization Service?
The 6 most important questions to ask any document digitization services provider before hiring them to convert your documents are outlined in our guide below.
1. How much work is there going to be on my part?
The goal of your company’s document scanning project should be to reduce workload, not increase it. The best film scanning service provider allows you to focus on your main business by offering a comprehensive option for converting your paper records to digital data. Highly qualified and trained scanning professionals handle every part of your scanning project, including:
- Document preparation.
- Image capture and improvement.
- Optical character recognition (OCR).
- Post scanning destruction.
Picking out which papers to scan is your exclusive job; the rest will be taken care of by a professional scanning services provider.
2. What’s Your Level Of Expertise?
Any new business with enough capital to buy a high-speed scanner can set itself up as a scanning service. Only a few document scanning vendors offer a high-quality, full image and conversion solution. Just having the correct equipment isn’t enough when it comes to document scanning. You need to find a business that is familiar with your industry and can tailor an imaging solution to your company’s specific requirements for managing information in the long run. Check their customer references, trade organization memberships, and professional credentials to ensure they are up to snuff in terms of reputation, capability, and honesty.
3. Can Unusual Paperwork Be Scanned?
Most businesses employ a wider variety of papers than simply the basics. Small, handwritten notes to big format documents like engineering drawings or architectural plans may make up a significant amount of the paper record inventory you wish to convert. To get the best results from your document scanning service, verify that they can handle all of your document types and conduct a thorough review of the originals you wish to convert.
4. Do You Offer Hosting Services?
The ultimate goal of digitizing your papers should be improved information management, and this can be done in a number of ways. So, it’s smart to have a way to keep your electronic files safe and organized after you’ve scanned them. The cost of enterprise-wide document management software makes it worthwhile to shop around for professional scanning services that also provide an inexpensive electronic picture hosting solution. When you choose a professional picture hosting service online, your images and data will always be safe and secure.
5. Will My Confidential Information Be Secured During Scanning?
Confidential information is inherently risky because it can be misused or stolen. So it’s vital you find a document scanning company that uses strictly verified and qualified workers. Look for a company that deploys screened technicians schooled in the chain of custody processes that ensure continued privacy of your critical information before, during and after scanning. If you choose a reliable document scanning service, you won’t have to worry about your business breaking the law on personal data storage and handling.
6. Does My Company Have More Than One Scanning Choice?
Each organization has various document scanning requirements. It’s possible that your company may benefit from using both a Scan on Demand service and off-site storage. Or maybe you’re searching for an all-inclusive ECM solution for your business. Whether you have a whole backfile inventory of documents or simply a few filing cabinets to scan, the proper company will discover a solution that meets your needs.
Wrapping It Up
Taking the extra effort to be sure you are employing the correct document scanning business for the job can help you regain office space, eliminate compliance issues, improve productivity, and facilitate cooperation. Convert My Microfilm’s document digitization services are quick, cheap, and accurate, and they come with personalized assistance to ensure your demands are met.
