One of the worst parts about managing stakeholder engagement data is that most Stakeholder Managers are still using spreadsheets to record them. By doing so, they are putting their projects and their company in jeopardy. While they are the most prevalent method of managing stakeholder data, it isn’t the correct one.
You And Your Data Are At Risk
These are the risks you may be exposed to if you use spreadsheets to manage stakeholder data:
1.It has significant security risks
Spreadsheets come with the option to protect them. However, don’t be lulled into the false sense of security that they provide. Spreadsheet protection cannot help you protect your confidential data. The security they offer is easily bypassable as they allow users to copy data from a password protected spreadsheet onto a new one, letting anyone access this information and then manipulate or duplicate the data.
Even without malicious intent, it can be easy for data to be changed without detection when the same spreadsheet is being used by multiple people to enter, change and retrieve data. Spreadsheets have no way of controlling the level of access one may have.
2.No Data Quality Checks
Spreadsheets are easy to use as they allow you to easily put in data. However, there is no assurance that the data being entered is correct and accurate. There is no system for checking and verifying the accuracy of the data being entered.
3.There Is No Way To Trace Changes In Data
It is difficult for multiple teams to work together on the same spreadsheet. This problem is further compounded by the fact that spreadsheets keep getting duplicated and overwritten all the time. As incorrect data keeps getting added and added, it becomes impossible to track the changing of data.
4.No Single Point of Reference
Sharing of data often involves sending multiple copies of the same file to different people on different machines. A few changes in each of these files ends up making the various versions of data out of sync and ends up damaging the quality of the data. The sad part is that there is never a single point of reference to check for the accuracy of the data.
5.Easy Communication
Stakeholder management software like Borealis is a powerful tool that businesses can use to streamline the communication process. This software enables organizations to collaborate more efficiently and effectively with those they are in contact with. By storing data and records in one secure location, companies can quickly access the information they require without having to spend time searching for it manually.
With stakeholder management software, users can keep track of customer accounts and emails, keep up-to-date on special projects, delegate tasks, maintain objectives and goals. Furthermore, businesses have complete control over who can access content within their systems.
6.All Customized Reports
This system also allows for customizability when it comes to creating reports and summarizing progress along with group discussions about emerging trends or topics of interest. Stakeholder management software is an invaluable asset for any company looking to increase communications between internal teams and key partners, making them competitive in today’s ever-evolving market.
Whether a business wants to call attention to certain areas of their organization or just increase transparency between departments, this type of software could be the answer they’re looking for.
In conclusion, stakeholder management software not only helps organizations meet their objectives but also makes sure they get done in a timely manner while building strong relationships internally and externally – ultimately helping businesses reach their maximum potential at all times! With the rise in usage of digital technology among companies, stakeholder management has become an essential part of success–ensuring team collaboration and efficiencies remain intact for long-term profitability growth. And leveraging the right software solution may make all the difference in this endeavor!
